The Ultimate Wedding Pro Workflow Kit
Every step, every email template, and exactly when to send it, so you can stop running your business from memory.
Built for photographers, planners, DJs, venues, and every wedding pro in between.
Created by one of only 19 Certified HoneyBook Pros in the world | Recommended by wedding business coaches | Trusted by 300+ wedding vendors
I’ve built 70+ custom workflows for wedding pros.
This kit gives you the steps that worked best across all of them.
✔ No guessing what to send (or when)
✔ Works with HoneyBook, Dubsado, AislePlanner, 17Hats, or no CRM at all!
✔ Use it for every couple
✔ Utilize it as an SOP to train your team
Use my system on repeat so every couple gets a five-star experience,
without you holding it all in your head.
Nobody warned you about the inbox part of this job
You’re answering inquiries between tastings, shoots, venue tours, makeup trials…
Rewriting the same emails at midnight, and thinking about
how many leads slipped through while you were busy with your weddings.
You need to know what to send, when to send it, and what to automate…
and nobody taught you how to do it!
That’s why I made this Kit.
My custom clients have me build their workflows for them.
This kit puts the same proven foundation in your hands.
Your couples will think you have a full-time assistant!
LET’S CLEAR SOMETHING UP
You don’t need to be “techy” to look (and FEEL) like you have a full-time assistant.
You don’t need:
✖ A tech background
✖ A fancy CRM (or any CRM at all)
✖ Hours of AI prompting and guesswork
✖ To write every email from scratch
✖ To automate everything and lose control
All you need:
✔ Whatever tools you already use, even if it’s Gmail and a sticky note
✔ Zero patience left for chasing leads who ghost you
✔ A love of couples telling you how organized you are
Important note
My done-for-you workflow builds
start at $2,500.
This kit gives you the same foundation
for $47.
Every step works with any CRM,
or none at all!
If you use a CRM like HoneyBook or Dubsado, you’ll be able to automate even more of it.
WHAT’S INCLUDED?
✔ The Wedding Workflow Roadmap:
A 40+ step checklist that walks you through every stage, from inquiry to post-wedding,
and tells you when to send each email and whether to automate it.
✔ 20+ Plug-and-Play Email Templates:
Ready-to-send emails for inquiry, booking, pre-wedding,
and post-wedding, built to be edited into your own voice.
✔ 10-Lesson Video Course:
Step-by-step videos that walk you through the entire system,
including strategies I’ve only taught in paid masterclasses and summits.
✔ Stage-by-Stage Workflow Breakdowns:
Exactly what to send, when, and why for your inquiry, booking, pre-wedding, and post-wedding workflows.
✔ Scaling Lesson:
How to use these workflows to grow your business without burning out.
✔ Template Organization Lesson:
How to organize and use your email templates like a pro.
✔ Helpful Resources:
Exclusive CRM discounts, including 30% off HoneyBook and 20% off Dubsado.
Map out your whole client journey
(even if you’ve never built a workflow before)
My done-for-you workflow builds start at $2,500.
Today’s price: $47
7-day money-back guarantee and less than 30% of the course has been consumed.
Let’s make sure we’re a match!
This is for you if:
✔ You’re juggling inquiries between your inbox, DMs, and a notes app
✔ You just got a CRM and have no idea where to start
✔ You’ve lost a lead because a follow-up slipped through the cracks
✔ You rewrite the same “thanks for reaching out!” email every single week
✔ You want to grow (or hire help), but your whole process lives in your head
✔ You’re brand new, or you’ve been doing this for years and never set up a real system
This isn’t for you if:
✖ You already have a complete workflow you love
✖ You want someone to build everything for you (that’s what my done-for-you service is for!)
✖ You’re happy winging it and don’t mind the occasional dropped ball
WHAT WEDDING PROS ARE SAYING
Hey! I’m Kaitlyn.
I’m a workflow and systems specialist for wedding pros, one of only 19 Certified HoneyBook Pros in the world, a Dubsado Expert, and your self-proclaimed Workflow Bestie!
I grew up surrounded by ADHD brains (all of my siblings have it, and so does my husband), so I learned early that the best systems are the ones that don’t depend on remembering everything.
I’ve built 70+ custom workflows for photographers, planners, DJs, venues, and more. Over and over, I’ve seen talented wedding pros spend their nights rewriting the same emails and worrying about which lead they forgot to follow up with.
They’re amazing at weddings, and nobody ever showed them how to run the backend. The Wedding Pro Workflow Kit is everything I’d hand them on day one.
And the best part? You don’t have to be “techy,” and you don’t have to do it perfectly. We’re here to make your business feel lighter,
and to make your couples think you have a full-time assistant.
GOOD QUESTIONS
A few things wedding pros ask before they grab the kit.
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You can start seeing results in just a few hours. The workflow is fully mapped out with your templates included. So it really depends on how custom you want to make it.
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Yes! Every step works whether you use a CRM, Gmail, or a notebook. If you ever switch to a CRM, you’ll already have your whole workflow mapped out and ready to automate.
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Yes. The kit was built to work for photographers, planners, DJs, venues, florists, makeup artists, and every wedding pro in between.
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Not if you take it one stage at a time. The kit is broken into four stages (inquiry, booking, pre-wedding, and post-wedding), so you can set up your inquiry workflow first and see results before moving on.
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You don’t have to automate anything you’re not comfortable with. Every step is marked as automated, approval needed, or send it yourself, and you can change any of them to fit how you like to work.
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Right after checkout, you’ll get an email with access to the video courses, your copy of the Workflow Roadmap, and all of your email templates.
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Yes! We have a Facebook group you can join, and you can always email support@virtuallyvital.co if you have any questions.
STILL NOT SURE IF IT’S THE RIGHT FIT?
Watch the first video lesson now!