You didn’t start your wedding business to sit in front of a computer all day.

There’s a better way.

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    You’re burnt out from attempting to get your ducks in a row. In fact, you’ve probably tried to round them up multiple times.

    You’re stuck in an exhausting “Groundhog Day” cycle of organizing…then reorganizing…

    I’ve been there.

     

    • When thinking of going on a vacation without your laptop sounds like a fairytale.

    • When outsourcing isn’t an option. It’ll just take more time!

    • When your wedding business looks shining and polished on the outside, but one look on the inside gives you a migraine.

    • When you keep pushing off optimizing & refreshing systems like your CRM or Email because what you have going has gotten you this far.

    You deserve better.

    Your BUSINESS deserves better.

    Let’s Fix That!

    Use your time honing your craft, not watching How-To YouTube tutorials.

    Introducing a proven method for automating and templatizing your workflow…

     
     
     
     

    When you sign onto our Systems Simplified service, you’ll get…

     

    A Behind-The-Scenes Audit

    We break down the issues we see in your business. We’ll send you a document listing everything that can be automated, integrated, optimized, and added/taken away from your:

    • CRM

    • Gmail

    • Project Management Software

    • Google Drive Workflow

    • Newsletter System

    CRM Optimization

    Are you finding that you spend hours every week doing the same tasks? We’ll make sure you get that time back by setting up automations & integrations.

    We will:

    • Create seamless automations

    • Integrate branded lead forms for your website

    • Design branded email, proposal, brochure, and invoice templates

    • Incorporate your Gmail, project management software, newsletter software & Google Workspace into your CRM

    Gmail Refresh

    If you don’t set aside the several hours it takes to organize your inbox, it won’t happen. Especially when you have clients to attent to! Let us handle it.

    We’ll get you to inbox 0, create a branded email signature & template for your team, and create a label and filter system so you can take maximize your precious time in your inbox.

     

    Project Management Software Setup

    Staying on top of tasks can feel daunting, let alone learning and optimizing an entire new system!

    You’ll receive:

    • Flawless automations

    • Templated tasks that you can duplicate for each client

    • A basic social media calendar task list

    • A basic newsletter task list

    • Integrations between your CRM, Google Workspace, & Newsletter Platform

    Newsletter Platform Refinement

    Getting your newsletter up and running can feel daunting, which is why we’re devoted to optimizing it for you.

    Our package includes:

    • A branded freebie/lead magnet creation

    • Email sequence design after a new subscriber receives your freebie

    • Tag & segmentation creation

    • Integrations with your CRM, Google Workspace, and project management software

    Google Workspace Organization

    Not only can your Gmail get easily dysfunctional, but so can your Google Workspace.

    You’ve probably spent 20+ minutes searching for one single file because it wasn’t where it was supposed to be.

    We will ensure that everything in your Google Drive has it’s correct place, no loose files anymore!

    We’ll also automate and integrate your Google Workspace to work effortlessly with your other apps and systems.

     

    Stephanie Mathias – Stephanie Strings

    With baby #2 due any day and no such thing as maternity leave for freelancers, I knew I would need some help running my small business. She helped me improve the organization of my work which took my professionalism to the next level!

    Even while I was recovering from surgery and adjusting to a new baby, I felt at ease knowing she had my back and she did everything with enthusiasm and a smile! I have happy clients and a happy baby, thanks to Kaitlyn!

    Imagine everything you can get done once your systems have been optimized and automated.

    • No more overwhelm & burnout just by doing your everyday work.

    • You can finally ENJOY your vacation without stressing about your bride & groom.

    • The freedom to focus on your skills now that you have automations in place.

    • You can confidently scale.

    • The capability to tackle more weddings knowing that you have templates and a team of experts by your side.

    Working with Virtually Vital has been an absolute joy! Kaitlyn brings high energy to her work each day and I appreciate her excitement to support me.

    I am able to trust some of the most vital parts of my business to Kaitlyn without having to worry. She is consistent, openly communicates, takes feedback well, and is incredibly reliable!

    Kaitlyn is my favorite hire in the past year of running my business and I am so grateful for her!

    Courtney Quinn – Quinn Creative Co.

    Are you ready to stop investing time and risk even more burnout in your business?

    Let’s Get Your Time & Energy Back!

     

    Audit

    $697

    Paid in Full

    • Behind-the-Scenes Breakdown of Your:

      • CRM

      • Gmail

      • Google Workspace

      • Newsletter Platform

      • Project Management Software

    • Custom Video Recordings

    • Comprehensive Report

    Premium VIP

    $1,147/Month for 4 Months

    OR

    a one-time payment of $3,947

    • Everything in the Audit Package AND

    • Setup & Optimization of your:

      • CRM

        • Seamless Automations

        • Branded Lead Form Design

        • Branded Email, Invoice, Brochure, & Proposal Creation

        • Powerful Integrations

      • Project Management Software

        • Seamless Automations

        • Templated Task Creation

        • Basic Social Media Calendar To-Do List

        • Basic Newsletter To-Do List

        • Powerful Integrations

      • Gmail

        • Inbox 0

        • Label & Filter System Development

        • Branded & Templated Email Signature

    • Unlimited Revisions Within 14 Days of Implementation

    • Email Support for 14 Days After Send-Off

    Platinum VIP

    $1,247/Month for 6 Months

    OR

    a one-time payment of $6,947

    • Everything in the Audit Package, Premium VIP Package, AND

    • Setup & Optimization of your:

      • Newsletter Platform

        • Branded Freebie/Lead Magnet Creation

        • Email Sequence Design

        • Tag & Segmentation Creation

        • Powerful Integrations

      • Google Workspace

        • Full Google Drive Organization

        • Powerful Integrations

        • Flawless Automations

    • Unlimited Revisions Within 30 Days of Implementation

    • Email Support for 30 Days After Send-Off

    A customized, burnout-proof, done-for-you service to scale your business and give you time-freedom.

    Systems Simplified skips the overwhelm-induced headaches and hours of YouTube tutorials that plague business owners.

    You’ll finally be able to start crushing your goals by:

    • Using your time to become the best in your industry, not setting up automations.

    • Utilizing our Plug–And–Play templates for your needs.

    • Focusing 100% on your wedding clients and not on organizing your workflow.

    Working with Kaitlyn has been a HUGE game-changer for me! She is just so easy to work with and always welcomes suggestions from me which makes me happy because I still feel like I have control.

    I just love that she gets to know her clients. I honestly wouldn’t be able to survive this year with everything that’s going on both in my personal and business lives without her! She’s my lifesaver!

    Lyn Waldrop – Lyn Waldrop Photography

    FAQs

    • We optimize your CRM, Email, Newsletter software, Google Workspace, and Project Management software.

      We also make sure to automate and integrate your systems to work together!

    • This depends on your needs and whether you are a Premium or Platinum VIP member.

      The entire process can take between 4-6 months

    • While we have a proven system, we can’t guarantee results.

      Due to the nature of the work, we will do our absolute best to give you the results we’ve listed.

      If after our time together is complete, and you aren’t satisfied with the results, we can continue to troubleshoot for a nominal fee.

    • No worries!

      We offer 14 days of support via email for our Premium VIPs. For our Platinum VIPs, we offer 30 days of email support.

    • Yes! We will always do our best to save you as much money as possible, but sometimes you need the paid plan of the software.

    • Due to the nature of the work, we do not offer refunds.

    • You can and when you’re in the beginning stages of your business you should!

      However, there comes a point in your business where you simply are losing more than you’re gaining by trying to piece things together.

      The endless googling and scouring of Facebook groups isn’t the best use of your time as CEO. You should be vision-casting and doing the things that move the needle in your business.

      Do the things you’re great at and let us handle the organization & optimization.

    • Great Question! I have been working with companies and their systems since 2018.

      I am a certified expert for ClickUp, a certified partner for Monday.com, and an Asana ambassador.

      Not everyone will be a great fit to work with me and I won’t be a great fit to work with everyone either!

      I am more than just the bottom line. Can I get you results? Absolutely! But I want to connect, have fun, and serve you so you can serve your clients the amazing services you offer. If you value the same things I value, there is so much we can accomplish together!

    • We do our best to balance this as a hands-off project while making sure the processes are exactly as you want them to be.

      We will have 3 one-hour calls to make sure everything is exactly as you’re envisioning, as well as several detailed forms for you to fill out along the way.

    • You absolutely can!

      However, that time would be better spent honing your craft, networking, and marketing your services. Not worrying about how you can be more efficient!

      And don’t forget, you can risk burnout if you’re always Googling ways to reset your email.

    Hi there!

    My Name is Kaitlyn.

    I LOVE to organize and optimize businesses in the wedding industry. I have had the pleasure of working with many wedding professionals since 2021! I have worked with clients local to me in Northern Virginia, while also working with some all the way in Washington State! My sweet husband is also a part of the process as he supports everything I do.

    I can’t wait to work with you to simplify your systems, so whenever you’re ready to level up, let’s talk!

    Let’s Work Together!

     Are you ready to stop the burnout, stop wasting time, and start doing what you love again?

    We’d love to get to know you! Please answer the questions below.

    You will be emailed a short questionnaire to fill out so we can ensure that you will benefit from this program. Don’t worry! There’s no obligation!